Add Suppliers in Supplier Management Pro

What is the ‘Add Suppliers’ Function in Supplier Management?

Supplier Management Pro allows you to monitor and manage your suppliers while collecting required documentation for product development and compliance. This article will guide you through the process of adding and connecting with your suppliers in order to facilitate communication, collaboration, and the collection of information & documents across your supply chain. 

Why Add Your Suppliers as a First Step?

Managing your suppliers effectively is an essential task. Adding your suppliers is the first step to unlocking the power of the TraceGains network and gaining access to a wealth of data and information to help you manage risk, qualify faster, and manage supplier relationships. Suppliers must be added first in order to associate them with items and locations later. Adding suppliers generates the initial connection requests and subsequent document requests that suppliers can respond to for both locations and items 

How to Add Your Suppliers

Step 1: Select ‘Suppliers’ from the Supplier Management drop-down.

This launches the All Suppliers Table, where you can view and manage your existing suppliers and establish the connections that enable you to send document requests and access supplier data.

Step 2: To add a new supplier, click ‘+ New Supplier’. This initiates four steps:

Step 3: Add Suppliers to Network

Search for your supplier by typing their name into the search field. If your supplier is not listed, select "Add your own" and fill out the required information.

Step 4: Choose Supplier Locations

Select one or more supplier locations to connect with. If you do not see the location you source from, select ‘recommend one’ and fill out the required information.

Step 5: Don't Forget Items!

After adding a supplier, it is imperative that you add the items they supply you with. Navigate to the Supplier Details page by clicking the newly added supplier's name. Then, go to the 'Items' tab of the selected supplier and click 'Add Items'. Fill out the required information.

Step 6: (Optional) Accept or Decline PostOnce Recommendations

If the system finds any matches between your document requirements and the supplier's available documents, you can choose to accept or decline PostOnce Recommendations. 

Next Steps

As soon as you’ve added a supplier, location-level connection requests are sent to that supplier. When they accept, a virtual handshake has been established that allows that supplier to fulfill document requests based on your requirements. Learn more about making connections here: Make Connections in Supplier Management Pro